Adding company wide or office holidays
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Who can do this: Company admins. Plan: All plans.
Before you add one: a company holiday replaces that day for everyone it applies to. Their whereabouts for the day change to Company Holiday, and any desk or parking space they had booked is released. The day does not use up anyone's leave allowance, and nobody can book leave on it. If you delete the holiday later, the day goes back to blank for those people. Their earlier plans and bookings are not restored.
Who it applies to: choose "Company wide holiday (everyone)" for the whole company. If you pick offices instead, it applies to people whose default office is one of those offices, not to anyone else who booked in there.
Company holidays and office holidays stop people making bookings on the chosen day.
Why use company holidays
Company holidays stop people booking into the office or setting whereabouts on a given day. They also give everyone a clear diary of when they are not expected to be working.
Getting set up
Depending on how you plan to use Team Today, there may be a few things you'd like to set up first.
- If you have more than one office, add them first (Setting up an office).
- Give each person a default office. This can come from your Azure user sync, or you can set it by hand in Settings > Manage current users, with Assign to office or in the Location section of each person's page.
How to add a company holiday
- Go to Settings (the Management tab in the Teams app).
- Open Leave settings.
- Select Add a company wide or national holiday. This opens the Company holiday page, with your holidays listed on the left and the leave year calendar on the right.
- Tap Add a company holiday.
- In Holiday title or reason, enter a name for the holiday such as Thanksgiving, Christmas or Diwali (up to 60 characters).
- Choose the Date. Each holiday covers one date, so add a separate holiday for each day of a longer break. The date can't be more than 12 months in the past.
- Under Choose offices to apply this to:, select Company wide holiday (everyone), or select the offices it applies to.
- Tap Add a company holiday to save.
The holiday now appears in the list on the left of the screen and on the calendar.
How this works for users
- People it applies to see Company Holiday, marked with a flag, for that day in their whereabouts. If they try to set anything else for that day, it stays as Company Holiday.
Important notes
- A new company holiday applies to everyone it covers as soon as you save it.
- Each night, Team Today adds the holiday for anyone it now covers but who doesn't have it yet, such as new joiners and people who have moved to one of its offices. It also removes it from people it no longer covers, such as people who have moved to a different office.
- To change a holiday's name or offices, select it in the list or on the calendar, make your changes and tap Save company holiday. Changes to the offices reach people's whereabouts in the nightly update.
- You can't change the date of a company holiday. Select it, tap Delete holiday, then add it again with the new date.
- Office holidays follow each person's default office, so keep default offices up to date in Manage current users.