Pull all your meeting rooms together in one simple view and make room booking simple.

How it works

Users can book meeting rooms via Team Today or via Outlook as they normally would. The benefit of having meeting rooms in Team Today is that you can easily filter and find a room in any office that matches your requirements e.g must have a TV, 6 person capacity. For the best experience sync your meeting rooms to Outlook.

There are two types of Meeting Rooms in Team Today:
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Team Today Meeting Rooms

• These are created and managed in Team Today. They have no link to Outlook meeting rooms other than sending an email to the booker to reserve the room.
• Users can only book the room in Team Today.
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Outlook Meeting Rooms (in Team Today)

• These meeting rooms have first been created in Outlook.
• A room is then created in Team Today and is linked to the Outlook meeting room using the email address of the Outlook room.
• This means that people can book via Outlook or Team Today as the room calendars communicate.
• To add the meeting room to your floor plan please contact support@team-today.com

Setting up

We recommend an IT admin does this for the first meeting room as they can enable the Outlook permissions to sync the meeting room.

1. Login at Team Today (either the MS Teams app or the website).
2. Go to settings / management.
3. Go to Meeting Rooms.
4. Add a Meeting Room.
5. Configure the meeting room to match your requirements.
6. The room will now be available to book under the Meeting Room tab.
7. To add the meeting room to your floor plan please contact support@team-today.com

Connecting the meeting room to an Outlook meeting room

IMPORTANT: An IT admin will be needed to set this up.

1. Follow the above steps to set up a room in Team Today.
   
2. As an IT admin, tap the set up permissions button.
3. Accept the permission request from Microsoft.
4. Enter the meeting room email address in the input box that now appears.
5. Tap Save Changes.
6. To add the meeting room to your floor plan please contact support@team-today.com

The meeting room should now be configured and viewable from the Meeting Room tab. If you have enabled permissions then meetings from Outlook will display in the meeting room view and show the meeting room as busy.

Important note‍

Creating a meeting room in Team Today doesn't create a meeting room in Outlook. This needs to be set up separately (most companies will have these set up already or simply ask your IT admin to set one up)

Viewing and making a booking

1. Go to Team View
2. On the right hand side is a link to meeting rooms, tap this
3. You will see a room finder view now
4. Choose the office you wish to view and the day
5. You can filter offices on the right hand side by features.
6. Team Today works best when there are multiple meeting rooms.
7. To make a booking simply select a slot and enter the meeting title.

Important note‍

Bookings made via Team Today will display the meeting title in Team Today.

Bookings made in Outlook will simply show the meeting room as busy (meeting title isn't displayed)